Facilities Administrator Consultant

Summary

Owns planning of and supports oversight for construction project management while addressing current and future building occupant needs through collaboration with internal teams and external service providers. Manages space planning and portfolio alignment across all managed sites to ensure effective space utilization and future planning.  Facilitates work activities with customers and employees, demonstrating strong communication, project management, and customer service skills. Manages facilities building systems design, specifications, and overall lifecycle planning, including condition indexing, capital renewal, and maintenance budgeting. Plans, administers, and coordinates the modification, construction, and financial investment of mechanical, electrical, and life safety systems across company office buildings, service centers, and other statewide sites. Ensures compliance with building codes, health and safety standards, schedules, and fiscal budgets. Maintains cost control and budget adherence and may serve in the absence of the organizational leader.

Minimum Requirements

• BS degree in Engineering, Construction or Facility Management or related field and 8 years experience in facility property administration and maintenance/construction;
• OR an equivalent combination of education and experience with a professional designation in Facilities related programs though AFE, BOMA, IFMA, PMI, with certifications such as FMP, PMP, CPMM or CFM.
• Demonstrated technical experience in working with mechanical, life safety, and electrical systems.
• Demonstrated knowledge and experience in working with building codes, regulations, building construction and maintenance materials and equipment.
• Ability to read and understand construction documents, architectural/engineering drawings and specifications.
• Experience in contract management, work scope preparation and contract administration is required.
• Some travel to company sites locally as well as throughout the state is required.
• PC skills which include business and project management software tools, spreadsheets, and database analysis tools are required.
• A valid Arizona's driver's license is required.
  
  
  

Major Accountabilities

1. Project Planning and Customer Partnership
Partner with internal customers to define facility needs, scope, and priorities for construction, renovation, and maintenance projects. Support project intake by determining requirements and scope. Participate in short- and long-term facility planning and capital improvement strategies. Collaborate with Planning leadership on site master plans, including property use, building locations, specifications, and occupancy planning. Develop conceptual plans with scope, cost estimates, and documentation, validating feasibility with stakeholders. Work with subject matter experts to identify effective, cost-efficient solutions. Prepare project justifications, budgets, and funding documentation. Align plans with capital forecasts and funding. Support executive presentations and propose schedules aligned with APS standards.

2. Design and Technical Oversight
Lead and coordinate design teams through concept and documentation phases. Support design development and transition to project management. Review architectural and engineering designs for alignment with operational needs. Develop specifications, scopes of work, and technical standards.

3. Contract Development and Administration
Develop, negotiate, and administer contracts, including change orders and service agreements. Coordinate bidding processes, evaluate vendors, and secure resources. Manage contracts for construction, maintenance, and facility systems such as HVAC, electrical, plumbing, fire protection, and automation.

4. Project and Construction Management
Manage contractors, vendors, and suppliers to ensure compliance with contracts, schedules, budgets, and quality standards. Act as the primary point of contact for stakeholders. Oversee construction and repair work to ensure compliance with codes and safety requirements. Coordinate permits and regulatory approvals.

5. Facility Operations and Maintenance Oversight
Ensure delivery of facility services with minimal operational disruption. Oversee maintenance programs and service contracts. Plan and coordinate outages and building access interruptions for maintenance or projects.

6. Financial Management and Reporting
Manage budgets, including cost tracking, forecasting, and reporting. Review invoices, manage accruals, and maintain financial records. Provide financial analysis to support decisions and cost control.

7. Emergency Response and Problem Resolution
Respond to critical facility failures from a planning and funding perspective. Assess conditions and support restoration efforts. Conduct root cause analysis and implement corrective actions. Develop solutions to complex facility challenges.

8. Compliance, Safety, and Standards
Ensure compliance with OSHA, environmental, fire, and regulatory requirements. Maintain adherence to federal, state, and local regulations. Establish maintenance standards, equipment specifications, and procedures. Monitor contractor compliance with safety and environmental policies.

9. Communication and Stakeholder Coordination
Communicate project status, issues, and solutions to stakeholders. Facilitate meetings to align on schedules and expectations. Coordinate cross-functional activities to support execution and service delivery.

10. Technical Leadership and Support
Provide technical expertise on facility systems, construction practices, and contracts. Guide equipment lifecycle planning and capital strategies. Represent leadership in addressing operational or organizational issues as needed

Export Compliance / EEO Statement

This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, 'U.S. Export Control Laws'). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors. For positions at Palo Verde Nuclear Generating Stations (PVNGS) all openings will require applicants to be a U.S. person.

Pinnacle West Capital Corporation and its subsidiaries and affiliates ('Pinnacle West') maintain a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, recruiting, hiring, promoting, compensating, reassigning, demoting, transferring, laying off, recalling, terminating employment, and training for all positions without regard to race, color, religion, disability, age, national origin, gender, gender identity, sexual orientation, marital status, protected veteran status, or any other classification or characteristic protected by law.

For more information on applicable equal employment regulations, please refer to EEO is the Law poster. Federal law requires all employers to verify the identity and employment eligibility of every person hired to work in the United States, refer to E-Verify poster. View the employee rights and responsibilities under the Family and Medical Leave Act (FMLA).

In compliance with the Drug Free Workplace Act of 1988, the Company is committed to a work environment that is free from the effects of alcohol and controlled substances, and free from the abuse or inappropriate use of prescribed and over-the-counter medications. The Company requires employees to be subject to drug and alcohol testing that is job-related and consistent with business necessity, regulatory requirements and applicable laws.